Drafting Film Actor and Location Contracts

Film productions rely heavily on well-structured contracts to keep things running smoothly. Two critical agreements are actor contracts and location contracts. These documents protect the production team, the talent, and the property owners involved. Below, we break down what you need to include in each type of contract, ensuring clarity and legal compliance for all parties.

Film Actor Contracts

Purpose

Actor contracts outline the rights and responsibilities of the actors and the production company. They clarify the actor's role, compensation, and working conditions, avoiding disputes during filming.

Key Elements

1. Parties Involved

Include the full legal names and addresses of the actor and the production company. This establishes the agreement between specific entities or individuals.

2. Role Description

Clearly state the actor’s role in the production, including the character’s name and a brief description. Specify whether this is a lead, supporting, or cameo role.

3. Compensation and Payment Terms

• Specify the amount the actor will be paid, either as a flat fee or hourly rate.
• Define the payment schedule (e.g., weekly, per milestone, or upon project completion).
• Include any bonuses, royalties, or residuals for distribution or syndication.

4. Schedule and Availability

Outline the actor’s filming schedule, including dates and times they are required on set. Include provisions for reshoots or extended filming days.

5. Exclusivity Clause

Determine whether the actor is restricted from working on competing projects during the contract period. If applicable, outline the duration of the exclusivity.

6. Termination Conditions

Specify under what circumstances the contract may be terminated, such as failure to show up on set, breach of confidentiality, or production delays.

7. Use of Likeness

Grant the production company the right to use the actor’s likeness for promotional materials, trailers, and film-related media. Define any restrictions, if applicable.

8. Additional Provisions

• Travel and accommodation arrangements, if required
• Insurance for injuries or accidents on set
• Credit placement in the final film

Template

Use a standard actor contract template and customize it for your specific production. Ensure it includes all the above elements and seek legal advice for review.

Film Location Contracts

Purpose

Location contracts secure permission to use a specific property for filming. These agreements protect both the property owner and the production team by defining terms of use and liability.

Key Elements

1. Parties Involved

List the full legal names and contact details of the property owner and the production company.

2. Description of the Property

Clearly describe the location, including the address and any specific areas of the property that will be used (e.g., interior rooms, exterior spaces).

3. Dates and Times

• Specify the exact dates and times the property will be used for filming.
• Include provisions for setup, cleanup, and extended use, if necessary.

4. Compensation

Outline how much the property owner will be paid for the use of their location. Specify the payment schedule and any additional costs, such as utilities or damages.

5. Liability and Insurance

Detail who is responsible for damages to the property or injuries that occur on-site. Typically, the production company provides insurance to cover these risks.

6. Permits and Compliance

Include a clause requiring the production company to obtain any necessary permits or approvals for filming in the specified location.

7. Alterations and Restoration

Outline any changes that the production team is allowed to make to the property. Include a clause requiring the property to be restored to its original condition after filming.

8. Termination Clause

Specify conditions under which either party may terminate the agreement, such as a breach of terms or unforeseen circumstances.

9. Confidentiality

Prohibit the disclosure of the property’s address or other sensitive details to unauthorized parties.

10. Additional Provisions

• Noise restrictions and curfews
• Number of crew members allowed on-site
• Restrictions on the use of specific areas or items (e.g., furniture)

Template

Download a standard location release form and tailor it to include the specific requirements of your shoot. Always have it reviewed by a legal professional.

Conclusion

Film actor and location contracts are essential tools for any production. They ensure everyone involved understands their rights and responsibilities, reducing the risk of disputes. By including all necessary details and customizing templates to fit your project, you’ll lay a strong foundation for a successful shoot. Always seek legal advice to make sure your contracts are watertight and compliant with applicable laws.